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9 Office Management and Administration Skills Required to Run an Organised Office

Office managers and administration staff are like the backbone of an organisation. They are in charge of the office’s processes, procedures, paperwork, communication, supervision, training, and administration and ensuring that everything runs smoothly. As a result, they should be conversant in the appropriate office management abilities to ensure that everything runs smoothly.

Suppose you want to advance your office management and administration career. In that case, you’ll need to have some strong management capabilities in your arsenal. The good news is it’s never too late to learn these skills. If you are struggling to organise the procedures in your office or see yourself working as an office administrator in the future. Several office administration courses in UK aim to give comprehensive training to help individuals build a skill set to get ahead in their careers.

How can office administration courses give you a better edge?

  • Office management and administration qualifications allow you to build up a skill set that is highly in demand.
  • They train you with office organisation hacks that will help you to stay meticulously organised at all times.
  • They provide you with an excellent understanding of the office environment.
  • The flexibility to take most admin courses online allows you to learn skills and work full-time.

Let’s take a look at the top 9 office management and administration skills you can add to your compelling resume. These skills will be a lifesaver in your day-to-day office administration.

1. Administrative Skills

You will be responsible for doing various administrative tasks in the organisation as part of your position. You’ll be in charge of hiring new staff, firing underperformers, evaluating performance appraisals, and training and overseeing new hires. You’ll need to establish plans, arrange and attend meetings, as well as complete other business operations.

2. Strong Organising Skills

As an office manager or an administrative assistant, you should be excellent at planning and arranging office meetings. Also, delegating tasks to other employees and taking care of all other business operations inside the firm. Of course, all of these needs to be completed effectively and on schedule.

Therefore, a training course can make your life easier and enhance your efficiency at your job. It will allow you to highlight the following skills in your resume;

  • Prioritising
  • Effective decision making
  • Managing company records
  • Doument and report preaparation
  • Inventory management
  • Time management

3. Exceptional Analytical Skills

To accomplish your work well in administration, you need to have a robust set of analytical skills. To achieve your daily tasks effectively, you should be well-versed in the operations, practices, and procedures. This skill will allow you to spot inefficiencies immediately and offer the best potential solutions to help the organisation grow.

4. Good Communication Skills

You should have outstanding communication skills since you will be the first to come into contact with visitors. On top of that, if you are an office manager,  you’ll need to assign work to others within the firm while also multitasking other responsibilities. The key to achieving all of this is excellent communication skills because a  mishap in communication can lead to a lot of confusion.

To make sure everything is running well, you will need to communicate effectively within the organisation. It includes both verbally and in writing, in an efficient, polite, and professional manner. You will serve as a bridge between many departments in the organisation.

4. Technological Skills

You should have excellent hands-on computer skills varying from the word processor to excel and PowerPoint. You may be expected to handle various activities based on your work responsibilities. These include data entry, creating and presenting in PowerPoint, etc.

You should be at the top of your game when it comes to doing day-to-day office management computer operations accurately, effectively, and professionally. Therefore,  your arsenal should be stocked with the necessary computer skills to ensure smooth operations. 

5. Out of The Box Thinking

In the field of administration, you should think outside the box to properly handle every business assignment that might contribute to the organisation’s long-term and short-term development.

Some advantages of out of the box thinking include;

  • Generating more possibilities
  • Learning to step out of your comfort zone
  • You become more willing to take calculated risks

7. Time Management

As part of your profession, you need to have outstanding time management skills to maximise every minute of your responsibilities and get the best results possible. You should effectively plan and manage each task to complete them promptly without wasting any additional time.

8. Effective Interpersonal Skills

Effectively demonstrating your interpersonal skills may make or break your chances of securing an office management or administration job. Therefore, it is one of the most essential skills to put down on your resume.

As part of your profession, you should be able to communicate with your coworkers and outside visitors. You should take a positive mindset and approach, which will lead to excellent collaboration between teams within the organisation.

9. Excellent Leadership Skills

When you are in an admin role, you constantly lead from the front to ensure that everything runs well inside the company. To support your coworkers to generate the best work outcomes, you’ll need to encourage them. You will be able to manage your office work more efficiently if you develop leadership qualities.

To build a healthy and productive corporate culture, you’ll need to encourage cooperation between coworkers and assist individuals in the business in communicating effectively with one another. You must establish standards for everyone in the organisation to get things on track.

Suppose you are keen on excelling in your admin career. In that case, we highly recommend you to read “Get the right skills to become a high paid Executive Secretary or PA.

Are you looking to polish up your skills? We got you covered. Select from a range of accredited programs from our course list to sharpen your office management and administration skills. You can highlight these in your CV so that your potential employer is aware that they are hiring a well-trained professional. It is also a sure set way to land a high-paid administration job role.

February 23, 2024

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